Schedule of Volunteers for Downeast Regatta
Before Friday September 10th:
Food Shopping for regatta: Meg F., Shelly, and Laurie
Make Chili: Meg F., Shelly, and Laurie
Glue Ribbon onto hats: Wednesday Night
Put together skippers packets Wedenesday: Sarah Helming
Housing Away boats Friday and Saturday Night-Please get me addresses and phone numbers so I can put together directions for them:
Whites-Airdoodle
Ketchum-High Five
Harris-Dog Fish
Paules-Pagramin
Dunfey-Blackwells
Race Committee be at club by 8:00 Saturday/Sunday am:
Mark Toso PRO
The Blackwells
Greg Carville
Mark Boats be at club by 8:00 Saturday/Sunday am -on the water marks and help blowing them up:
Tim Tolford
Skip Yale
Protest Committee:
Tim Tolford, Greg Carville and Tony Jessen
Photo Boat Sunday: Shirley Fox
Friday September 10th:
Merchandise Sales (4:00-8:00)-Includes set up and take down depending on shift:
4:00-5:30 Molly White, 5:30-6:30 Andi Sawall, 6:30-8:00 Jess Harris
Hat Sales at Launch HBS (4:00-6:00)-hopefully it will be hot and folks will need some head shade:
3:00-6:00 Rich Ketchum
Snack Duty-See Shelly Paules for snack location and bowls. Fill and refill snacks
4:00 or 5:00 Jess Harris and Bad Apple Crew
Check in-weigh in:
4:00-8:00 Carter and Molly White
Launch and HBS
2:00-6:00 Terry Naylon, Brent Sullivan, Rich Degrandpre?
Mooring Coordination:
Bob Putnam and Launch Drivers
Keg Set up:
4:00 Steph Helms or when Steph shows up
Bartenders (Beer and Rum) Self serve beer but pour drinks:
5:00-6:30 Ed Rowe and Tony Jessen
6:30-8:00 Scott Smithwick and Eric Hayward
Clean Up after 8:00 and set up tables:
Bad Apple Crew and Molly White, Jess Harris
Put Away Keg after 8:00 in walk in cooler in Kitchen
Rich Ketchum
Saturday September 11th
Merchandise Sales 7:30-skipper’s meeting: Molly White
Check in and weigh in: Carter and Molly White
Launch at HBS (on appointment only) 7:30-9:00:Terry Naylon and Brent Sullivan
Buy Sandwiches for RC and Mark Boat: Eric Hayward (6 sandwiches)–Shelly will provide drinks and snacks
Breakfast set up before 7:30: Rich Carlson and crew
Breakfast clean up (after 9:30): Ketchums
Award Set Up by afternoon: Carter White
Keg Set Up (immediately following racing) it will be in PYC kitchen walk in: Eric Hayward
Snack Duty (immediately following racing) see Shelly for snack and bowl location: Andrew Carey and Rebecca
Bartenders (beer and rum) Self serve beer but pour drinks:
6-7: Nick Dambrie and Ed Rowe
7-8: Meg and Howard Coon
8-9: Steve Neal and Scott Smithwick
9-10: Mark Klein and Eric Hayward
Merchandise Sales 6:00-9:00-will need to set up and clean up based on shift:
5:00-6:00: Steve Neal
6:00-7:00: Emily Kalkstein
7:00-8:00: Rebecca
Dinner Clean Up (After Dinner)-Involves emptying trash to dumpster, replacing trash bags, clearing tables, wiping down tables, putting away tables and chairs to clear way for band.
Crew: Erica Spencer, Lorien Connor, Emily K, Jess Harris, Andi Sawall, Chuck Haight, Mike Willett
After Party Clean Up (After 10:00)-Involves emptying trash to dumpster, replacing trash bags, wiping down table, picking up trash and cups, and vacuuming.
Crew: Kaighn, Mark Klien, Chuck Haight, Molly White, Carter White, Jess Harris
Sunday September 12th
Merhandise Sales (7:30-8:45) Molly White
During Awards 4:00-5:00 Kelly Smith, 5:00-6:00 Andrew Stern
Buy Sandwiches for RC and Mark Boats: Emily Kalkstein
Breakfast Set Up (before 7:30): Jess Harris
Breakfast Clean up after Harbor start: Ketchums
Award Set Up at HBS (immediatly following racing)Bring to HBS: Jeff Smith and Terry Naylon
Keg Set up (immediately following racing) will be located in pyc walkin bring to HBS: Rich Ketchum
Keg Take Down after awards: Steph Helms
Snack Duty (immediately following racing) put in car before sailing and bring to HBS after sailing: Andrew Carey and Rebecca
Haul out duty after racing: Brent Sullivan and Ben Donahue
BBQ set up and cooking (following haul out and racing) get food from PYC walk-in and bring to HBS: Gretchen Sullivan, Sarah Helming, Wabi Sabi crew
Bartenders (immediately following racing) bring mixers, rum, cups, ice: Molly White
Clean Up after awards-involves picking up trash, emptying trash bags and leaving location cleaner than before: Andi Sawall, Terry and Jeff Smith
Shuttle coordinator: (Schedule in progress)
Friday- 8:00 leaves PYC
Stops at Falmouth In
Possibly at housing ?
Stop in Old Port
Saturday-
9:00 leaves PYC
to Old Port
10:00 leaves PYC
Stops at housing ?
Old Port
11:00 leaves PYC
Stops at housing
Old Port
11:30 possible Old Port to Falmouth Inn?
Sunday a.m. Carter does shuttle back to PYC for cars?