Mid Summer Meeting Notes
*Notes in bold
Monday July 22, 2009
5:30 in the Captain’s Room
I. Need for Rules and/or Race Management Seminar (in the fall, winter, spring)
Race Management Seminar-PYC will probably be holding another Race Management Seminar this spring; Fleet 43 will offer to help with this event in hopes to be co-hosts for the seminar. Also Fleet 43 members will be encouraged to attend to increase attendance and to better the fleet’s race management overall.
Rules Seminar- The fleet will host this on their own but will open it up to fleet members, yacht club members, and other sailors. Emily will speak to Dick Rose about doing the seminar or we will work through US Sailing. The goal of this seminar is to better our own fleet racing as well as to host an event that gives back to the sailing community.
The cost of each of these events would be around $50. We will finalize the arrangements for these at the annual meeting.
Sailing by the Rules in the Fleet- A friendly reminder to sail under the US Rules of Sailing and if a boat does not then you are encouraged to protest them (even on Wednesdays). As written in the Wednesday Night NOR, the fleet, as a whole, will sit as the protest committee. One way to learn/understand the rules of sailing is to use them.
II. Calendar of Up Coming Travel Events:
A. Northeast Regionals September 19-20th
Northeast Regionals will be held in Marblehead and will follow the Downeast Regatta. The regatta offers a low entry fee, a crane, rooms at the Corinthian are going to be cheap for the event (or there are plenty of other places to stay in Marblehead), and Marblehead has one of the best Race Committees in the country. This is a world qualifier with several of the boats that were at the Portsmouth Districts. It would be nice to send as many of our boats as possible to this event because Marblehead boats come to the Downeast Regatta each year. The more boats we send the more boats they will send to us. It would be nice to have the boats planning to attend register well before the Downeast so Marblehead can see our fleet participation.
If you would like to go and need crew or would like to crew for another boat, please use the blog to get messages out to the fleet. We can also make announcements on Wednesday nights.
Haul out-If there are not too many boats from away, boats going to Northeast Regionals can haul out at the end of the Downeast on Sunday. If we have too many boats from away, there has been a fleet haul out scheduled for September 15th starting at 3:00 pm.
B. Lake George October 3-4th
Lake George already has 41 boats registered including Denali, Al, Steve, and Pit Party. It is a fun regatta with a great venue.
C. East Coast Championships October 29-November 1st
Held in Annapolis, there are at least 2 boats from our fleet planning to head down.
D. Noroton, CT Regatta October 10th and 11th
E. Leafer’s Last Leg at Sail Maine October 17th
This was held in 420s and Ygnlings last year and they are contemplating adding J24s and Etchelles to the venue. They will offer crane service to launch and haul the J 24s. If you are interested in having a J24 line please let Stephanie Helms or Sarah Helming know.
III. Annual Meeting
At least one representative from each fleet boat must attend. Decisions for the 2010 season will be made at this meeting so attendance is important.
A. Date and Time : Wednesday, October 14th at 6:00 pm
B. Location: PYC Captain’s Room
C. Set Agenda
1. Budget/Treasurers Report
2. Regatta Promotions Contract
3. Fleet Officers (Nominations will be sent out ahead)
4. Dues
5. Food
6. Trophies
7. Rules
8. Tonini Series
9. Fleet Membership
10. Sponsorship
11. PYC Update/News and Rules
12. Other Business
IV. Annual Awards
A. Date and Time: Wednesday November 11th at 6:00 pm
B. Venue: Same as last year, the White’s house/Potluck, an evite will be sent out closer to the date.
V. Doublehanded Regatta August 22nd
If the Trick or Treat gets in the water: To celebrate its return we will go with a Halloween theme. Crews will wear masks/costumes etc.
A. RC: Tom Hall
B. Awards: Fun Awards
C. Food: BBQ and Potluck. The fleet will supply the burgers and dogs and each boat will bring a side, dessert, etc. We will have Sailor Jerry Rum and BYO Beer. We are looking to have 8 or more boats to hold this regatta. NOR will be out soon.
We need to take a look at the fleet grill to make sure it is ready for this event. It may need a new tank or adapter, ask Tony to take a look.
VI. Downeast Regatta
A. Create Planning Committee: If you would like to be more involved in the planning of the Downeast Regatta email Molly White at mollyfrommaine@yahoo.com.
B. Ideas for Improvement: go with something different from shirts or in addition to them such as winter hats, belts, shorts, a Downeast bandana, flip flops etc. If we decide to do belts we need to purchase the ribbon up front and it will last for more than 1 year, this would be an investment.
Recruit more boats from away
Offer housing to boats from away: Nick, Emily, and the Whites will house boats, if you would be interested in housing please contact Molly White with details and amount of people you can take. We will offer housing on a first come first serve basis.
Offer registration for the 2010 Downeast during this year’s check in and haul out.
Have our own fleet boats register early to attract more boats
Have our own fleet register for Marblehead early to entice more Marblehead boats.
C. Go over Jobs List
D. Sign up for Jobs: Some people have already signed up for Downeast jobs but there are plenty more, due to our lower numbers it would be great if some people could do more than one job. The list will be available on Wed. nights. If boats do not sign up a job will be assigned to them.
E. Sponsorship: We need more sponsors to create a great event as well as strengthen the fleet funds. We have sponsorship packets so that fleet members can recruit sponsors. Sponsorship dollars brought in by fleet members rather than Regatta Promotions keeps more money in the fleet.
We will start a “Friends of Fleet 43” page on the website, which lists any sponsorship less than $200 so that individual fleet members can bring in smaller donations.
Thanks to all who attended, we got a lot accomplished!
Series 2: The second series will begin this week and we will do the series 1 weekly awards next Wednesday when the glasses come in.
